Teleconference – the best way to communicate without leaving home!
Teleconference
One of the best ways of communication for larger groups is teleconferencing. This tool becomes very useful when participants are not in the same place but need to discuss important issues related to a project or task. Such a need may also arise during a business trip or when it is necessary to synchronize the work of several company branches spread across the country. It also happens that our coworkers or contractors are in different time zones – in that case, a group conference call will be the best solution.
Be prepared
Each participant should adequately prepare for the conference call.
If we are going to talk using our smartphone, it’s good to charge it. We all know how regular meetings can extend beyond planned times. Teleconferences can also exceed the scheduled duration. It’s also wise to have a headset, which will free our hands. This allows us to comfortably take notes and review documents.
Another important issue will be organizing an appropriate place. A busy street or a noisy cafe will not be the best idea. If possible, find a separate room or a hotel room where comfort will allow us to discuss all relevant aspects concerning the company in a trusted environment.
Lastly, but equally important, is hydration. Remember to have something to drink, like a cup of water. During long conversations, we might feel a dryness in our throat and it’s good to moisten it then.
Organizing a Teleconference in EasyCall
To create a teleconference, dial the number 221 221 221. After hearing the message, choose 3 and enter a four-digit PIN twice. The room will be created, and its number will be provided, which should be noted down. When creating a teleconference from a mobile number, you will also receive an SMS containing all the necessary information to join the created room (number 221221221, room number and PIN). The SMS thus serves as an invitation and we can send it to other participants of our group discussion. It’s also good to include the date and time the teleconference begins, so everyone joins at the correct time.
To join the room, dial the number 221 221 221 and select 2. Enter the room number and the PIN and wait for the other participants. As the initiator of the group conversation, you should take care to introduce everyone connected, outline the topic and plan of the teleconference. It’s good to define the time allocated to each participant and stick to the set order to ensure the conversation flows smoothly. However, in more relaxed discussions, we verify that everyone had the opportunity to speak on the subject.
The teleconference set up at the specified number is completely free of charge (except for the cost of a call to a landline, according to our operator’s tariff).
Individual Number for Teleconferencing
EasyCall allows the use of an individual number for group calls. With service personalization, we can define many technical aspects concerning the creation and management of rooms on our number.
Firstly, the number itself. Within the individual service, we can choose the number on which our conversations will be conducted. If we have many clients or coworkers from a specific country, we can purchase a foreign number from their numbering area, which will facilitate contact and significantly reduce connection costs.
Secondly, announcements. We can prepare our own text for announcements and messages played when creating and joining rooms. As in the example above, these can be messages in a foreign language, which will facilitate service for people from abroad.
Thirdly, recording. It is possible to enable recording for each room, which will allow us to archive the conversation and listen to it at a later time. This is very useful in cases where not all invited people were able to participate or had to withdraw during due to unforeseen circumstances. Thanks to the recording, they can find out what topics were discussed and what was decided. However, it is very important that we inform all participants before joining the conversation that it will be recorded. This is a legal requirement that cannot be overlooked; every participant must be aware of this.
I warmly invite you to take advantage of our free Teleconferencing service at the number 221 221 221 today and try out the possibilities of creating and conducting teleconferences!